HGA MANAGEMENT COMMITTEE MEETING
Minutes Of The Meeting: 3rd Sept.2013
1- WELCOME:
The meeting was called to order at 11.15am
2- APOLOGIES:
Stuart relayed apologies from Alan Buckmaster and Fred.
Apologies were also received from Paul, who is unwell. (Get well soon Paul!)
3- TREASURER’S UPDATE:
Alan brought us up to date with how the bank funds are, as of 25th Aug. 2013.
Current balance of £480 and around £30 in petty cash. So total is therefore £510.33.
Alan gave details of monies raised recently:
BLACON FESTIVAL - £255.40
CITY FARM (Day At Farm) – £113.75
St. THERESA BOOTFAIR - £25.68
4- NOTIFICATION OF MEMBER NOMINEES:
As of 3rd Sept 2013 no written nominees received yet. Chris mentioned, that Paul said, Tyler was interested.
As no written nominees had been received, it was decided to refer the matter to next meeting. It was also decided to advertise the position in the next news letter.
5- ELECTION OF NOMINEE TO COMMITTEE MEMBER:
Rescheduled until next meeting.
6- PLANNING CONSENTS:
Planning intentions were received from Andrea, Paul and Chris. A notice to replace a derelict shed was also received from Isobel. No objections were received so, Chris will forward these to Mr. Chapman at C.W.A.C. council.
Chris has kept copies for our records.
7- ASSOCIATION GREENHOUSE & PAYMENT:
Alex has acquired a large aluminium framed greenhouse for the association.
Stuart notified us that Alex has incurred some personal expense, to the sum of £40 in purchase and transport.
We had discussed the matter previously and all committee members were in agreement to reimburse him, which Alan will oversee.
8- POSSIBLE USE OF FUNERAL HOME LAND:
Chris has had informal discussions with the manager of J C Clarke & Sons funeral home, opposite our site, with regards to using some of their land to grow flowers which we can cut and sell at our charity events.
It was agreed we should write and make enquiries official.
9- GREEN WASTE BINS:
Yet again the bin for diseased plant matter is being misused. It has been decided to make a list labelling what can go in and to give one last chance at using them correctly.
If this fails then the green bins will be removed meaning that people will have to take their green waste home.
10- ANY OTHER BUSINESS:
a) Discussions and debate, has been hot lately since a neighbouring property was burgled, as to our responsibility. We are all concerned for our neighbours and will continue to look out and report anything suspicious.
It was decided that we cannot be held responsible for improving other people’s security. Since the gate has been left locked in the mornings, it has been extremely difficult for some of our less able members to gain access to the allotment.
We have therefore decided to have the gate open in the morning, as we have done in the past, but to lock it at all other times.
b) Committee members asked if there was any free manure being delivered, as we have been informed of several sources offering free manure. It was agreed that we should explore all offers to find the most suitable for us.
11- DATE OF NEXT MEETING:
The next meeting is scheduled for 1stOct. 2013 at 11am
12- CLOSE:
Stuart brought the meeting to close at 12.20pm
The meeting was called to order at 11.15am
2- APOLOGIES:
Stuart relayed apologies from Alan Buckmaster and Fred.
Apologies were also received from Paul, who is unwell. (Get well soon Paul!)
3- TREASURER’S UPDATE:
Alan brought us up to date with how the bank funds are, as of 25th Aug. 2013.
Current balance of £480 and around £30 in petty cash. So total is therefore £510.33.
Alan gave details of monies raised recently:
BLACON FESTIVAL - £255.40
CITY FARM (Day At Farm) – £113.75
St. THERESA BOOTFAIR - £25.68
4- NOTIFICATION OF MEMBER NOMINEES:
As of 3rd Sept 2013 no written nominees received yet. Chris mentioned, that Paul said, Tyler was interested.
As no written nominees had been received, it was decided to refer the matter to next meeting. It was also decided to advertise the position in the next news letter.
5- ELECTION OF NOMINEE TO COMMITTEE MEMBER:
Rescheduled until next meeting.
6- PLANNING CONSENTS:
Planning intentions were received from Andrea, Paul and Chris. A notice to replace a derelict shed was also received from Isobel. No objections were received so, Chris will forward these to Mr. Chapman at C.W.A.C. council.
Chris has kept copies for our records.
7- ASSOCIATION GREENHOUSE & PAYMENT:
Alex has acquired a large aluminium framed greenhouse for the association.
Stuart notified us that Alex has incurred some personal expense, to the sum of £40 in purchase and transport.
We had discussed the matter previously and all committee members were in agreement to reimburse him, which Alan will oversee.
8- POSSIBLE USE OF FUNERAL HOME LAND:
Chris has had informal discussions with the manager of J C Clarke & Sons funeral home, opposite our site, with regards to using some of their land to grow flowers which we can cut and sell at our charity events.
It was agreed we should write and make enquiries official.
9- GREEN WASTE BINS:
Yet again the bin for diseased plant matter is being misused. It has been decided to make a list labelling what can go in and to give one last chance at using them correctly.
If this fails then the green bins will be removed meaning that people will have to take their green waste home.
10- ANY OTHER BUSINESS:
a) Discussions and debate, has been hot lately since a neighbouring property was burgled, as to our responsibility. We are all concerned for our neighbours and will continue to look out and report anything suspicious.
It was decided that we cannot be held responsible for improving other people’s security. Since the gate has been left locked in the mornings, it has been extremely difficult for some of our less able members to gain access to the allotment.
We have therefore decided to have the gate open in the morning, as we have done in the past, but to lock it at all other times.
b) Committee members asked if there was any free manure being delivered, as we have been informed of several sources offering free manure. It was agreed that we should explore all offers to find the most suitable for us.
11- DATE OF NEXT MEETING:
The next meeting is scheduled for 1stOct. 2013 at 11am
12- CLOSE:
Stuart brought the meeting to close at 12.20pm