HGA MANAGEMENT COMMITTEE MEETING
Minutes Of The Meeting: 4th Oct. 2013
1- WELCOME:
The meeting was called to order at 1.20pm. Stuart welcomed committee.
2- APOLOGIES:
Stuart relayed apologies from Alan Buckmaster as he will be arriving late.
3- BUSINESS FOR FEDERATION MEETING:
The forthcoming West Cheshire Allotment Federation meeting was discussed.
It was decided that Chris and Paul will attend. Points to be raised regarding self management, by Chris, should be:
a) What steps will CWAC be taking to bring sites up to scratch?
b) Will CWAC confirm boundaries?
c) Will CWAC maintain their sides of boundaries?
d) Discuss potential for funding cabin and when to arrange council visit.
4- SELF-MANAGEMENT UPDATE:
Chris brought the meeting up to date regarding self management:
a) For past 2 years the management committee have done all hedge, grass cutting and general maintenance.
A log of jobs done have been kept in a record book.
b) For past 2 years we have raised our own funding to run the maintenance of the site.
c) Since April this year the management committee have debated, prepared and presented all planning applications to CWAC.
d) Since April this year have issued HGA weed control notices.
e) HGA have made efforts to be involved in the wider community.
5- PLANS PROPOSED:
Alan Bradley would like to have another green house on his plot, number 36, it will be no larger than 8’ by 6’.
The committee agreed and Chris will present the request to CWAC.
6- ANY OTHER BUSINESS:
a) Alan Bradley and Fred asked Chris to look into funding etc. for a meeting/ site cabin.
He will do so after the Federation meeting.
b) Alan and Fred asked committee, if we can ballot the membership again regarding going full self management.
A vote was taken and carried. Chris will prepare a new ballot before the end of the month.
c) The committee have instructed Chris to issue weed control notices following a site inspection.
It was agreed, to give 21 days, notice to the plot holder/member before notifying CWAC.
d) Holding another bonfire event was considered and due to the high cost of insurance, it was decided not to hold the event this year.
Plot holders can have their own individual event, on their plot, but they should give the committee 7 days notice so that the fire service can be contacted.
7- DATE FOR NEXT MEETING:
The next meeting is date is yet to be confirmed.
8- CLOSE:
Stuart brought the meeting to close at 2.20pm
The meeting was called to order at 1.20pm. Stuart welcomed committee.
2- APOLOGIES:
Stuart relayed apologies from Alan Buckmaster as he will be arriving late.
3- BUSINESS FOR FEDERATION MEETING:
The forthcoming West Cheshire Allotment Federation meeting was discussed.
It was decided that Chris and Paul will attend. Points to be raised regarding self management, by Chris, should be:
a) What steps will CWAC be taking to bring sites up to scratch?
b) Will CWAC confirm boundaries?
c) Will CWAC maintain their sides of boundaries?
d) Discuss potential for funding cabin and when to arrange council visit.
4- SELF-MANAGEMENT UPDATE:
Chris brought the meeting up to date regarding self management:
a) For past 2 years the management committee have done all hedge, grass cutting and general maintenance.
A log of jobs done have been kept in a record book.
b) For past 2 years we have raised our own funding to run the maintenance of the site.
c) Since April this year the management committee have debated, prepared and presented all planning applications to CWAC.
d) Since April this year have issued HGA weed control notices.
e) HGA have made efforts to be involved in the wider community.
5- PLANS PROPOSED:
Alan Bradley would like to have another green house on his plot, number 36, it will be no larger than 8’ by 6’.
The committee agreed and Chris will present the request to CWAC.
6- ANY OTHER BUSINESS:
a) Alan Bradley and Fred asked Chris to look into funding etc. for a meeting/ site cabin.
He will do so after the Federation meeting.
b) Alan and Fred asked committee, if we can ballot the membership again regarding going full self management.
A vote was taken and carried. Chris will prepare a new ballot before the end of the month.
c) The committee have instructed Chris to issue weed control notices following a site inspection.
It was agreed, to give 21 days, notice to the plot holder/member before notifying CWAC.
d) Holding another bonfire event was considered and due to the high cost of insurance, it was decided not to hold the event this year.
Plot holders can have their own individual event, on their plot, but they should give the committee 7 days notice so that the fire service can be contacted.
7- DATE FOR NEXT MEETING:
The next meeting is date is yet to be confirmed.
8- CLOSE:
Stuart brought the meeting to close at 2.20pm