HGA Management Committee Meeting
Emergency Session: 07/06/13
LOCATION: Blacon Colony - Plot 10.
ATTENDING: Stuart, Alan Bradley, Alan Buckmaster, Chris Taylor, Paul Jones and Rose.
ABSENT: Fred and John Hallisey.
Stuart (Chairperson) called the meeting to order at 11.10am and welcomed those present. Although Rose was present she was not participating.
Apologies were given from Fred and John but, had left proxy voting intentions with Paul and Chris.
All present were happy to accept these voting intentions.
MAIN AGENDA:
Stuart notified us that Andrea had officially resigned as Association Secretary, citing other work commitments; therefore the agenda for the meeting was to elect an Association Secretary.
Stuart has made enquiries amongst the members but, no-one as yet has offered to fill the role. Chris offered to step in temporarily until the next A.G.M. or someone comes forward.
Paul proposed the Chris should do it and this was seconded by Alan Buckmaster, a vote was taken and carried in favour
unanimously.
Chris felt it would be undemocratic for him to carry on as Vice-Chairperson whilst, being secretary and proposed he stood down temporarily and that, Paul act as Vice-Chairperson instead. Alan Bradley seconded and a vote was taken and carried in favour unanimously.
OTHER BUSINESS:
1- Paul proposed we bought flowers and a card as a way of showing our appreciation for Andrea’s hard work over the last few years. This consideration was in all our minds and so was carried in favour unanimously.
However Andrea has made it known to Chris that while she appreciated the sentiment, that she would adamantly decline the offer, respecting her wishes we still get a thank-you card for all to sign.
2- Fred and Alan are away on holidays for a few days. They have asked us to keep an eye on their plots and check if anything needs watering.
3- Alan has left a small float, to be used as petty cash, with Chris whilst he is away.
CLOSING:
Stuart handed a black bag with documents etc. from Andrea to Chris and wound the meeting up at 11.35am.
ATTENDING: Stuart, Alan Bradley, Alan Buckmaster, Chris Taylor, Paul Jones and Rose.
ABSENT: Fred and John Hallisey.
Stuart (Chairperson) called the meeting to order at 11.10am and welcomed those present. Although Rose was present she was not participating.
Apologies were given from Fred and John but, had left proxy voting intentions with Paul and Chris.
All present were happy to accept these voting intentions.
MAIN AGENDA:
Stuart notified us that Andrea had officially resigned as Association Secretary, citing other work commitments; therefore the agenda for the meeting was to elect an Association Secretary.
Stuart has made enquiries amongst the members but, no-one as yet has offered to fill the role. Chris offered to step in temporarily until the next A.G.M. or someone comes forward.
Paul proposed the Chris should do it and this was seconded by Alan Buckmaster, a vote was taken and carried in favour
unanimously.
Chris felt it would be undemocratic for him to carry on as Vice-Chairperson whilst, being secretary and proposed he stood down temporarily and that, Paul act as Vice-Chairperson instead. Alan Bradley seconded and a vote was taken and carried in favour unanimously.
OTHER BUSINESS:
1- Paul proposed we bought flowers and a card as a way of showing our appreciation for Andrea’s hard work over the last few years. This consideration was in all our minds and so was carried in favour unanimously.
However Andrea has made it known to Chris that while she appreciated the sentiment, that she would adamantly decline the offer, respecting her wishes we still get a thank-you card for all to sign.
2- Fred and Alan are away on holidays for a few days. They have asked us to keep an eye on their plots and check if anything needs watering.
3- Alan has left a small float, to be used as petty cash, with Chris whilst he is away.
CLOSING:
Stuart handed a black bag with documents etc. from Andrea to Chris and wound the meeting up at 11.35am.