HGA MANAGEMENT COMMITTEE MEETING
Minutes Of The Meeting: 14th Jan. 2014
In Attendance: Alan Bradley, Chris Taylor, Alan Buckmaster, Stuart McGill & Lee Challoner
1- WELCOME:
The meeting was called to order at 12pm. Stuart welcomed committee.
2- APOLOGIES:
Stuart relayed apologies from Fred.
3- TREASURER’S REPORT:
Alan stated that all accounts were up to date, that all bills were paid in full and up to date. The current balance is £416.36.
4- SECRETARY’S REPORT:
Chris informed the committee that little had changed since the last meeting. He had prepared minutes from our last meeting, these were available on the website and have been posted on the notice board.
Copies were sent to CWAC and WCAF. Chris also visited Deeside Property Improvements, who supply and install garden buildings, garages and site huts etc. Jonathan the proprietor was very helpful and gave him some brochures, which
he left for us to view.
Chris attended the WCAF meeting on Sat. 11th Jan, with Wayne. A delegates report is currently being prepared and will be posted on the notice board and website, when it is ready.
An email from John Hallissey was received regarding the land the funeral home has allowed us to use. It was decided that
we had informed everyone in previous minutes and would acquire any insurance cover when needed. Chris will email John and remind him to check September’s minutes.
5- COUNT BALLOT Re: SELF-MANAGEMENT:
All 19 prime plot holders received ballot papers and information.
17 ballots were returned with the results as follows: 12 were in favour and 5 were against.
Chris will inform CWAC and the WCAF so that we can start to take the next step, however this may take a while as the council
will need to be sure we have a stable committee. Alan Bradley has reiterated that we must pull together and remember that the committee is here working for all the plot holders, regardless of status.
6- SITE FOR CLUBHOUSE:
The preferred site is by the entrance, next to plot 1B.
7- SITE FOR GREENHOUSE:
The association greenhouse will be going up as soon as permission for the new site and dimensions has been agreed with CWAC. So hopefully we will have plenty of helpers when the time comes.
8- ARRANGE SITE SURVEY FROM CWAC:
A site meeting is to be arranged with CWAC, at the earliest chance, where we can discuss permission and planning consent.
9- ARRANGE SITE SURVEY FROM CHOSEN CONTRACTOR:
The contractor will be contacted and asked to supply a quote.
10- ANY OTHER BUSINESS:
Lee Challoner has been collecting funds to put defibrillators in all local schools. Over the Christmas period he toured the
area with Santa and his sleigh and raised £838.00.
Lee has also organised a balloon release on Valentine’s Day, so to sponsor a balloon for £1.00 then see Chris or Lee. There
is a £100 prize for the balloon that is found and has travelled the furthest after their release. It’s a very good cause which the committee are supporting and hope that the membership will get behind it.
11- DATE FOR NEXT MEETING:
The next meeting is has not been decided. Details will be posted on site as soon as it is known.
12- CLOSE:
Stuart thanked all those in attendance and brought the meeting to close.
1- WELCOME:
The meeting was called to order at 12pm. Stuart welcomed committee.
2- APOLOGIES:
Stuart relayed apologies from Fred.
3- TREASURER’S REPORT:
Alan stated that all accounts were up to date, that all bills were paid in full and up to date. The current balance is £416.36.
4- SECRETARY’S REPORT:
Chris informed the committee that little had changed since the last meeting. He had prepared minutes from our last meeting, these were available on the website and have been posted on the notice board.
Copies were sent to CWAC and WCAF. Chris also visited Deeside Property Improvements, who supply and install garden buildings, garages and site huts etc. Jonathan the proprietor was very helpful and gave him some brochures, which
he left for us to view.
Chris attended the WCAF meeting on Sat. 11th Jan, with Wayne. A delegates report is currently being prepared and will be posted on the notice board and website, when it is ready.
An email from John Hallissey was received regarding the land the funeral home has allowed us to use. It was decided that
we had informed everyone in previous minutes and would acquire any insurance cover when needed. Chris will email John and remind him to check September’s minutes.
5- COUNT BALLOT Re: SELF-MANAGEMENT:
All 19 prime plot holders received ballot papers and information.
17 ballots were returned with the results as follows: 12 were in favour and 5 were against.
Chris will inform CWAC and the WCAF so that we can start to take the next step, however this may take a while as the council
will need to be sure we have a stable committee. Alan Bradley has reiterated that we must pull together and remember that the committee is here working for all the plot holders, regardless of status.
6- SITE FOR CLUBHOUSE:
The preferred site is by the entrance, next to plot 1B.
7- SITE FOR GREENHOUSE:
The association greenhouse will be going up as soon as permission for the new site and dimensions has been agreed with CWAC. So hopefully we will have plenty of helpers when the time comes.
8- ARRANGE SITE SURVEY FROM CWAC:
A site meeting is to be arranged with CWAC, at the earliest chance, where we can discuss permission and planning consent.
9- ARRANGE SITE SURVEY FROM CHOSEN CONTRACTOR:
The contractor will be contacted and asked to supply a quote.
10- ANY OTHER BUSINESS:
Lee Challoner has been collecting funds to put defibrillators in all local schools. Over the Christmas period he toured the
area with Santa and his sleigh and raised £838.00.
Lee has also organised a balloon release on Valentine’s Day, so to sponsor a balloon for £1.00 then see Chris or Lee. There
is a £100 prize for the balloon that is found and has travelled the furthest after their release. It’s a very good cause which the committee are supporting and hope that the membership will get behind it.
11- DATE FOR NEXT MEETING:
The next meeting is has not been decided. Details will be posted on site as soon as it is known.
12- CLOSE:
Stuart thanked all those in attendance and brought the meeting to close.